Notion offers a free Personal subscription to individuals wanting to organize their life, but it does have a couple of restrictions: Uploads are capped at 5MB and Notion doesn’t keep a record of the changes you make, so you can’t revert to an old version of a file should you delete something you later need. For $4 per month though Notion will keep all changes on file for 30 days and let you upload as much as you want.
If you aren’t interested in uploading files larger than a document, the Personal subscription is the way to go. Unlike rival note-taking service Evernote, there’s no limit on the amount of devices you can sign in on. You can create an unlimited amount of notes, which you can access on all the smartphones, tablets, and computers in your house, at work, and everywhere in between, without having to hand over a dime.
But this hasn’t always been the case. There was a 1000 block — elements you add to pages to add text, tasks, attachments, etc. — limit for Personal subscribers until May 2020, when Notion switched to this new model. Users who reached this limit were left with no choice but to clean house, removing a block to create a new one, or punch in their credit card number to upgrade to the Premium Pro membership.
However, if it’s files you want to store, you really can’t beat the value the Personal Pro subscription provides. For $4 per month you can store as many files as you want on Notion’s servers — again, these can be accessed from anywhere, on any device, at any time. You could upload 2TB of files, or more, tomorrow, at no added cost. Storing that same amount of data in Dropbox would set you back $10 per month.
Best of all, Notion has opened up its API (currently in public beta) to all customers, regardless of whether they have a free Personal membership or a paid Personal Pro account. This lets you connect your Workspace to a tool like Zapier, which will let you create workflows. For example, you could set up a rule that forwards your Notion reminders straight to Slack so you can receive push notifications while out and about.
Just like Google Drive, all users can create a link to individual pages in their Workspace that can be shared with people outside of their organization. You can create permissions for these links, like allowing viewers to edit content. Everyone also has the option to import content from services like Evernote, Trello, Google Docs, Dropbox Paper, Quip, Word and Confluence, among others, or from a HTML, CSV or text file.
Searching on behalf of a business? Notion has a Team subscription, billed at $10 per member per month. This includes everything included in the aforementioned Personal Pro membership as well as support for advanced permissions. It also introduces a feature called Collaborative Workspace, which lets users share pages with the whole team in a shared hierarchy with granular permissions.
Is Notion Free For Students?
Students can sign up for a free Personal Pro subscription, usually priced at $5 per month, to use Notion for educational purposes. They don’t need to hand over a credit card number, either: Just sign up using your school email address. That’s all there is to it – no free trial, no commitment … nothing. The subscription will remain free until your student email address is no longer valid.
Unfortuantely the only way students can sign up for a free Personal Pro subscription is with their school email address. Notion doesn’t accept student IDs or other documentation at this time, so if you don’t have one you sadly won’t be able to take advantage of this offer. On the bright side, a Personal Pro membership is pretty affordable at just $5 per month – and it’s worth every cent.
Our point? Notion is a fantastic resources for students and we recommend upgrading to Personal Pro even if you can’t get it for free because you don’t have a school email address. You can cancel the membership, so you can always back out if you decide it isn’t the best fit for you after taking it for a spin for a month. Or alternatively you can always just use the free Personal subscription.