Out of all the Notion templates out there, to-do lists must be the most frequent — but most of the ones we’ve tried are too manual, based around a Kanban Board model. This means you need to add the item to the list, move it over to another column while you’re working on it, then over to an archive column when you’re done.
Truth be told, this isn’t a workflow we’re a fan of, so we took a different approach with our Notion To-Do List Template reverting to a standard list format, but infused with some smart filtering features to make it do the organization on your behalf so you can spend more time focusing on what’s important like striking items off the list.
Group tasks into Categories and Projects with this Notion To-Do List Template. Just add a task, set a deadline then mark it when it's complete. The template will take care of the rest, from presenting the tasks due each day, to letting you know if something is overdue.
Keen to have a way to access all tasks associated with a particular project, the entire Notion To-Do List Template revolves around categories. You can add a new line item to a Project, Category or both. You can then create a view for each Project or Category, or filter on the fly, so you can view all of the tasks associated with them.
By default though the list will show you all of the outstanding tasks that need to be completed today. As you check each one off, it’ll be removed from the list. You have the option to view all completed tasks, as well as all overdue tasks in the list, or look forward to see what’s coming tomorrow or take a step back to view the entire month.
A less detailed version of our Notion Daily Schedule Template, which has options for different events and meetings, our Notion To-Do List Template also lets you set a reminder that’ll ping all of the devices you’re signed in to the Notion App on when the task is due (or earlier, depending on your notification preferences for reminders).
Is There a Free Notion To-Do List Template?
You may disappointed to hear that our feature-rich Notion To-Do List Template isn’t free. We’re selling it for $1 through the Notion Wizard Store to cover the cost of development and continued maintenance, though Template Club Premium subscribers can download it for free. But Notion has it’s own to-do list that’s free.
In fact, if you’re wanting to use Alexa with Notion, this is the to-do list you’ll need to use. The look and feel is more akin to a Notion Kanban Board Template than a to-do list, requiring users to drag-and-drop and do a lot of the organization themselves. It’s still a fantastic foundation though to customize and set up your own filtering rules.
Should You Use a Notion To-Do List Template?
We look at templates as a starting point. They let you jump straight in and get a feel for a particular workflow without having to build it from scratch. You can then tweak and perfect it over time, introducing new features that the creator may not have thought of and connecting it to other sections of your Notion Workspace.
If you share this sentiment, then we’d recommend using a Notion To-Do List Template to get the ball rolling. The main thing to remember is that no workflow is perfect and there’s always room for improvement, so be prepared to play around with things over time. You’ll find these tweaks will make you more efficient.
Remember: What works for you may not work for someone else.